Privacy Policy

Last updated: January 1, 2025

This Privacy Policy describes how ToolsofPDF ("we", "us", or "our") collects, uses, and protects information when you use our website at toolsofpdf.com (the "Service").

By using the Service, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Files You Upload

When you use our PDF tools, you upload files to our servers for processing. These files are:

  • Transmitted over encrypted HTTPS/TLS connections
  • Stored temporarily on our secure servers solely for the purpose of processing
  • Automatically and permanently deleted within 1 hour of upload, regardless of whether you download the result
  • Never read, analysed, shared, or sold to any third party

We strongly advise you not to upload files containing highly sensitive personal data (such as passwords, medical records, or financial account details) to any online service, including ours.

1.2 Usage Data

We automatically collect limited technical information to operate and improve the Service:

  • IP address (anonymised after 24 hours)
  • Browser type and version
  • Pages and tools visited
  • Date and time of access
  • Referring URL

This data is used for analytics, security, and service improvement. It is never sold.

1.3 Cookies

We use a small number of cookies to:

  • Maintain your session and preferences (e.g., dark mode, selected language)
  • Understand aggregate usage patterns via analytics

We do not use advertising cookies or tracking pixels.

1.4 Account Information (Optional)

If you create an account, we collect:

  • Email address
  • Name (as provided)
  • Hashed password (we never store plaintext passwords)
  • OAuth provider token (if you sign in with Google)

2. How We Use Your Information

We use the information we collect to:

  • Provide, operate, and improve the Service
  • Process your PDF files and return results to you
  • Respond to your support inquiries
  • Monitor and prevent abuse and fraud
  • Comply with legal obligations

We do not use your information for:

  • Targeted advertising
  • Sale or sharing with third-party marketers
  • Building user profiles for commercial purposes

3. Data Retention

Data type Retention period
Uploaded files Auto-deleted within 1 hour
Processed output files Auto-deleted within 1 hour
Anonymised usage analytics Up to 24 months
Account information Until account deletion
Contact form messages Up to 12 months

4. Data Security

We implement technical and organisational measures to protect your data, including:

  • TLS/SSL encryption for all data in transit
  • Encrypted storage for temporary file processing
  • Regular security audits
  • Restricted access to file storage systems

No method of transmission over the internet is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee absolute security.

5. Third-Party Services

We may use the following third-party services that have their own privacy policies:

  • Cloud hosting providers — for server infrastructure
  • Analytics services — for aggregated, anonymised usage statistics

We do not embed advertising networks, social media trackers, or retargeting pixels.

6. Children's Privacy

The Service is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us and we will delete it promptly.

7. Your Rights (GDPR / CCPA)

If you are in the European Economic Area or California, you have the right to:

  • Access — Request a copy of the personal data we hold about you
  • Correction — Request correction of inaccurate data
  • Deletion — Request deletion of your personal data ("right to be forgotten")
  • Portability — Receive your data in a machine-readable format
  • Objection — Object to processing of your personal data
  • Withdraw consent — At any time, where processing is based on consent

To exercise any of these rights, contact us at our contact page.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by updating the "Last updated" date at the top of this page. Continued use of the Service after changes constitutes acceptance of the updated policy.

9. Contact Us

If you have questions about this Privacy Policy, please contact us.

Last updated: May 8, 2026